Invoicing

Creating An Invoice

Accuracy and clarity in producing an invoice is essential in ensuring we get the deal processed quickly.

l to ensure smooth business transactions and compliance with financial processes., we’ve put together this guide to help you create accurate and complete invoices. Follow these guidelines to make sure your invoices meet the necessary requirements and are processed efficiently.

KEY ELEMENTS OF AN INVOICE

1. Invoice To

Address the invoice to the funder at their trading address.
Funder addresses if required are shown on our funders page

2. Delivery/Supplied To

Specify the customer’s trading style and address.
Confirm these details with your PJFS contact to ensure accuracy before invoicing.

3. Equipment Details

Include the following information to accurately describe the equipment being invoiced:

Make
Model
Serial Number (and registration if applicable)
Year of Manufacture (clearly state if the equipment is new or used)

4. Cash Deposits and Outstanding Balance

Indicate any cash deposits already paid by the customer within the narrative of the invoice
Clearly state the balance due from the relevant finance company.

5. Bank Details for Payment

Provide your bank details either directly on the invoice or on official company headed paper sent separately.
Be prepared to include additional verification if required. This could involve sending a copy of a recent cheque book, paying-in slip, or providing a signature.
Your PJFS contact can guide you on funder-specific requirements.

Additional Standard Invoice Requirements

Besides these specific details, ensure your invoices include the following standard elements:

Invoice Number
Invoice Date
VAT Number (if applicable)
Supplier Contact Details
Supplier Address

Verifying Bank Details

All funders will complete a bank detail verification process. Each funder may have specific requirements for this verification, which could involve direct contact by phone to confirm your details. To make the process easier:

Be ready to share bank account information and sort code with funders.
If you prefer additional verification, PJ Financial Solutions can provide confirmation about the funders and the required details.

Why Accuracy Matters

Getting your invoice right is key to making sure payments are processed quickly and without any hiccups. Missing details or mistakes can cause delays, so it’s worth double-checking everything before you send it over. If you’re unsure, our team is here to help.

Need Help?

If you’re unsure about any part of the invoicing process or need clarification, don’t hesitate to contact us. We’re here to guide you through the process and ensure your invoices meet all the necessary criteria.

INVOICING